WHO WE ARE:
Take Charge America (TCA) is a nonprofit financial education and credit-counseling agency located in Phoenix, Arizona. We have helped nearly 2 million people nationwide transform their financial futures with one-on-one guidance to pay off debts, regain financial independence and save for the future.
As a nonprofit agency, our mission is rooted in providing free financial education. We offer counseling, resources and knowledge to improve financial well being at the individual, household and community levels.
Since 1987, we have helped our clients manage and repay more than $6 billion in personal debts – and we have offered much-needed guidance to millions more through our public outreach and education.
We are looking for a hands-on, energetic leader with the ability to do bank reconciliations and manage a department of four. We’d like the person who takes this role to have a minimum of five years’ experience as a Controller and if you have non-profit experience, that is even better!
Below are the essential functions of TCA’s amazing Controller:
- Responsible for financial accounting, trust accounting, cash management, accounts payable, accounts receivable, and coordinating external audits.
- Prepares internal budgets for the organization and external budgets for grant proposals. They will also manage all accounting, financial reporting, and regulatory filing activities of the organization.
- Oversees internal controls in accounting and payroll that ensure accuracy of financial information and meets industry standards.
- Reviews all business insurance policies to insure that all coverages are adequate and current.
- Reviews and insures that the industry’s generally accepted accounting standards for non-profit corporations are in place in all aspects of the accounting processes and financial reporting.
- Financial Accounting: Oversees preparation of monthly in-house financial statements (detailed and consolidated), account analysis, maintenance of detailed work papers of key general ledger accounts, recording of daily cash activity in bank accounts, monthly preparations of document support and/or requested work papers for CPAs for review, annually for audit by CPAs. In addition, provide financial information as required to comply with all legal and statutory requirements.
- Budget Preparation and Support: Preparation of annual agency budget, detailed and consolidated, and preparation of budgets required for proposals and new projects in coordination with key staff. Provides budget and accounting education to managers that focuses on preparation, interpretation, and problem solving.
- Accounting Processes: Oversee accounting staff in the accuracy, preparation, and entry of journal entries. Responsible for the accuracy of the information input through accounts payable, cash receipts, payroll journals, and general journal entries. Oversee the reconciliation of the general operating funds bank accounts and the daily maintenance of cash receipts entries to general ledger through the bank reconciliation module. Maintenance of special journals. Monthly reconciliation of endowment fund account.
- Trust Accounting: Oversees the following processes: a) Daily preparation and transmission of daily trust transfers between Arizona and other states’ trust accounts. b) Monitors positive pay transactions on main trust account and daily uploads of cleared trust checks to Enterprise data base.
Monthly, reconciles the trust account balances.
- Accounts Payable: Supervises and provides guidance to the Accounts Payable Specialist. Reviews and approves payables paid by check, credit cards, or ACH transactions prior to signature.
- Payroll Processing: Supervises, provides guidance, and assists in review of payroll processes, policies, and procedures, in accordance with industry standards. Reviews prepared payroll to supporting documentation prior to payroll being sent to provider for processing.
- Management: Responsible for management of support of staff in the processing of accounts payable, payroll, EFT payments, and creditors/financial institutions receivables and collecting payments.
- Insurance: Reviews and maintains files for general liability/auto/crime/employee dishonesty/workers’ compensation/professional liability/directors and officers/bonds, etc., makes certain that all coverage is up-to-date and complete, prepares annual renewal applications.
- Sage 100 Accounting Software Administrator: Sets-up/deletes users and assigns user rights to modules as needed. In addition, administrate the Sage FAS fixed assets software.
- Wells Fargo Commercial Electronic Office (CEO) Administrator: Sets-up and deletes users, and assign user rights to modules as needed. Also assign user dollar limits for transfers.
- Annual Financial Audit(s): Coordinates the planning, preparation, management, and completion of the annual financial audit. Participates in providing information to Compliance for various State audits and assists HR in the annual 401(k) Audit.
- Annual Tax Returns: Prepares and provides information for the filing of the annual federal (Form 990) and state tax returns by providing information to tax specialist(s). Also, prepares and files returns required by various other states. In addition, monthly filing of the city and state TPT returns for leasing revenues and sets up payments of these taxes at their respective websites.
- Reviews financial policies, procedures, and work processes to ensure industry standards, including periodic reviews of internal controls that ensures safeguards of company assets.
- Reviews financial proposals and long-term contractual obligations as required.
- Responsible for knowing and complying with applicable Quality Management System (QMS) and process requirements as they apply to their area of responsibility. In addition, assists with the COA annual review and maintenance of the financial/accounting procedures.
- Keyboarding skills and computer proficiency with software knowledge to include MS Outlook, Word, Excel, Sage 100 accounting software, and Bank Website. Familiarity with Internet and PowerPoint helpful
- Must be able to type at least 55 wpm
- Excellent interpersonal, written, and oral communication skills
- Strong understanding of general ledger accounting
- Detail oriented and highly organized
- Problem solving capabilities
- Good financial sense
- Efficient in use of calculator
- Capable of multiple task management
- Capable of managing a team of staff support
- Good business ethics
- Working knowledge of General Accepted Accounting Principles
- Orderly management of work papers
- Conduct that supports the company’s ethics, core values, and compliance programs
Education and Experience:
- High School Diploma or GED required
- Bachelor’s Degree in Accounting preferred. Master Degree in related field a plus
- Minimum of five years’ experience in a Controller position, with some supervisory experience
- Non-profit experience preferred
- Criminal Background required
- Fingerprint clearance required
WHY JOIN THE TAKE CHARGE AMERICA TEAM?
- Benefits start the 1st of the month following 30 days of hire
- Competitive health benefits, including: medical, dental, vision, life, short and long-term disability insurance
- Health Savings Account with $480 annual company contribution
- Employee Wellness Program with discounts, prizes, wellness challenges and $20 monthly gym reimbursement
- 401k with employer match
- 13 PTO days per year to start
- 9 paid holidays & one floating holiday
- Onsite Café open daily from 7am-2pm
- Tuition reimbursement after one year in qualified role; $2,000 annual max with $8,000 cap per employee
- Casual dress code: Jeans and sneakers welcome!
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.